February 9, 2006
February 9, 2006
KAEMT
Bylaws Attachment
Duties
of Committees and Officers
(attachment to KAEMT
Bylaws)
Newsletter Committee
The newsletters "VITAL SIGNS" maybe published 3
times a year and is published to the KAEMT web Site by the Webmaster and
e-mailed to the membership. This committee is comprised of the committee
chairpersons who will over see the operation of the newsletter is the editor.
There are some continuing columns, and an effort is made to publicize
paraprofessional news of past, present, and future interest. The committee is
responsible for writing or soliciting articles, preparing copy for printing,
e-mailing, mailing, and providing extra copies of VITAL SIGNS as membership
increases. The Committee publishes Bylaws changes, may
constitute the "first reading", they often include program
flyers or registration forms, and publish news of changes within KAEMT and the
EMS community. Their primary responsibilities are
A) To meet publication deadlines. Most of their work can be done either by
phone or e-
Mail. Printing should be the last resort for publication to reduce cost of printing and
Mailing.
Publication deadlines will be January, June, September-October.
B) May provide copies of newsletters to KBEMS, KAPA, and EMSIK and to other
Originations Necessary to fulfill the needs of KAEMT, Membership Committee
C: The committee should research subscription plans for
postal mailing.
Should the
Editor be a voting member of the Executive Board?
Web Committee
The Web Committee has a chairperson and up to three additional members and the Webmaster. The Newsletter Chairperson is a member of this committee. The principal responsibility of this committee is to recommend design changes if any to the web site, provide assistance to the Webmaster, as needed. Recommends software purchases and upgrades.
Bylaws Committee
The Bylaws Committee is composed of a chairperson and up to
three additional members. They are responsible for writing, receiving and
presenting proposed changes to the general membership for consideration of
changes. Bylaws must be presented as "read" once and voted by the
general membership, either at a regular meeting or by voting from the KAEMT web
site. As changes are passed, the committee is responsible for preparing,
printing and e-mailing and distributing the updates to the members and to the
Executive Board. The Bylaws Committee meets initially in January and September,
and after that on an "as needed" basis. Bylaws Committee will provide
changes and bylaw updates to the Newsletter Committee and Webmaster for
publication to the web site. Copies will be provide to them by e-mail, cd or
disk. Printed bylaws will be done upon written request.
Printing of Bylaws should be restrictive to reduce cost of printing and mailing.
Printed copies of bylaws will be:
A) Bylaws Chairperson will maintain and original printing of the bylaws and
should be
Present at regular meetings.
B) The Executive Committee will each receive a printed copy of the bylaws
and they will have their copies at regular meetings.
Posting of the Bylaws: Webmaster will post to the web site
a "first read" copy of the bylaws and upon approval of the bylaws post
them as "approved". Amendments to the bylaws will be posted in this
manner also.
Awards Committee
The Awards Committee is composed of a chairperson and up to 3 additional
committee members. This committee solicits nominations for KAEMT of the Year and
provides the membership with nomination forms, and advises the Executive Board
of the nominees. The Awards Committee writes a letter informing the award
winner's supervisor of the award and a certificate. The KAEMT of the Year will
receive a plague and a free renewed 1-year membership. The committee will meet
in May of each year to prepare and write letters for nominations for the award.
Announcements for nominations will be none first to the Web site and newsletter
in June then to other agencies as needed.
Awards committee should prepare to meet the last week of August to make their
choice from the nominees received and to order plagues, prepare letters and
certificates by the 1st of September. The Awards Committee and the President of
KAEMT or their designee will present the award at the fall conference. The
Awards Committee will provide Award Guidelines to be approved by the membership
and post to the web site and newsletter.
Membership Committee
Membership Committee works closely with Public Relations, Representatives to
KBEMS, Web Site Committee, Board of Governors, Award Committees and the
Executive Officers. This committee is also charged with being a liaison between
members, potential members, and the Executive Branch's of KBEMS, EMSIK, KAPA and
other EMS and Fire Associations to encourage and foster membership growth. And
provide methods to increase and maintain membership. They will provide to the
Web Site and Newsletter Committee with flyers/brochures, applications and other
items necessary to increase membership. Membership Committee is charged with:
a) Maintaining an up to date membership list to include
present membership, historical list and when membership expires.
b) Provide a current list of members to the Web Master
by e-mail only in doc form to be posted on the web site. The information to
provide is: FIRST and LAST NAME, TITLE (EMT, PARAMEDIC etc) DATE of Membership
and EXPIRE DATE.
c) No Membership listing will be provided to anyone
EXCEPT with APPROVAL of THE EXECTIVE OFFICERS and a WRITTEN REQUEST POST MARKED.
d) “1” printed copy will be maintained by the
Chairperson and is brought to each regular meeting.
e) Committee
will provide the Webmaster with a full copy of membership to archive
On KAEMT web.
f) This Committee should meet at least twice a
year, most communication is accomplished by phone or mail or email.
KAEMT Representatives to KBEMS Committee
Chairperson is the (legal) Appointee for KAEMT. The Chairperson represents
KAEMT Membership at each KBEMS meeting. The Chairperson Provides KBEMS with a
written copy of the memberships concerns, Bylaws and provides recommendations to
KBEMS the KAEMT membership has made. The Committee
Reports to KAEMT-Membership of changes to Statues, rules and other Regulations.
Assure items of concern are posted to the web site and newsletter. The Committee
should Maintain and updated listing of KBEMS Members and their contact
information and provides that to the website and newsletter committees for
posting.
Special Notice:
Appointments to this committee is by the KAEMT President. Persons wanting to be
on this committee maybe interviewed and need to submit a one page brief work
history and state why they believe they could or should represent KAEMT in this
position.
Public Relations and Sponsorship
The principal responsibility of this committee is to be the public relations
arm of KAEMT by providing methods to learn more about KAEMT. Maintains the
official "History" of KAEMT. Maintain records and photographs;
maintains camera, purchases/processes film, photographs section activities and
meetings; assists the Website and newsletter committees when necessary. Assist
with and provide for sponsorship to KAEMT, Website, Olympics, Newsletter, EMS
Week and other events.
This committee helps in advertising through the "VITAL SIGNS"
newsletter, the Web site, sends out news releases to newspapers, mailing list,
and organizations.
Sergeant at Arms
The Sergeant at Arms is responsible for property management, meeting room
preparation, and hospitality. The Sergeant at Arms chairs the Social and
Reception Committee.
Duties
Arrive at meetings early
Arrange room and equipment for each meeting
Greet all members and guests
Record meeting attendance
Reserve conference rooms well in advance for meetings
Request A/V equipment for video taping days
Keep the supply catalog
Prepare and mail orders for supplies
Maintain equipment, materials and equipment list
Education Committee